Policies and procedures
Deposit and payment
Lower Fort Garry National Historic Site requires a $50.00 non-refundable deposit and signed contract to secure the date of your event. The balance is due five (5) business days prior to the event.
Upon completion of your Event Application Form you will receive a Facilities and Services Agreement. Upon receipt of this contract, you will have thirty (30) days to sign and return a copy, with your deposit. After you have secured your date with the signed contract, adjustments to the guest count, heritage programming, resources and equipment can still be made. You may also change your desired location for your event up to 60 days prior to your event, so long as no one else has booked the alternate venue.
In the unfortunate event that you choose to cancel your function, you will forfeit your $50.00 deposit. If you have paid the balance, those funds will be returned to you. Additionally, you will forfeit your $50.00 deposit should your event be cancelled because you have not secured and provided copies to Lower Fort Garry, of any necessary permits and insurance. You will receive a full refund should your event be cancelled, at the discretion of Parks Canada, due to acts of God/Force Majeure, including: fire, flooding, etc. We handle postponements and cancellations on a case-by-case basis, attempting a fair resolution between our clients and Lower Fort Garry.
If you wish to have your event in a tent, you are responsible for the rental of the tables, chairs and all other items. No Lower Fort Garry items will be used outside or in the tent, other than our podium and microphone, easel, and small table/chair for the registry. You are responsible for returning the tent site to its original state – ensuring the removal of all garbage; otherwise a cleaning fee of $74.30/hour will be assessed.
If you are planning on offering alcohol to your guests as part of your reception (or ceremony), you will be required to obtain general liability insurance for the Event with a minimum amount of $2 million per incident and including Her Majesty the Queen in Right of Canada as represented by the Parks Canada Agency added as a named insured. This insurance policy shall include a cross liability clause, and must be provided to the Business Affairs Officer at least five (5) business days prior to the event – or the function will be cancelled.
Access to ceremony and/or reception site
Contractors and delivery personnel will have vehicular access to the ceremony/ reception site to drop-off necessary supplies. We ask that all vehicles be removed from the grounds to the designated parking areas immediately following the delivery of required materials. Vehicles cannot stay parked on the historic grounds or adjacent to the picnic shelter area.
There is no additional fee for wedding photos if you are renting one of our facilities for either your ceremony or reception. Only the bride and groom may have their photos taken inside the historic buildings. All other photos are to be taken outdoors.
If you wish to use the site just for a wedding photo shoot, please contact us.
Rental equipment and contractors
You must provide the Business Affairs Officer with the names and telephone numbers of all contractors and suppliers who will require access to the Event prior to, during, and following the event and their arrival and departure times, one week prior to the Event. This includes: tent and chair/table suppliers, wedding planners, florists, JP/Minister, car service, etc.
Weddings typically require many hours of work throughout the planning process and continuing through the event. The Business Affairs Officer will be more than happy to assist you as you plan your wedding at the Fort. Prior to your wedding, you will be asked to provide the names and phone numbers of primary contact people (other than the Bride and Groom) should any key decisions need to be made on the day of the event.