Research and Collection Permit System

Guidelines for Research Permit Applications

The online application has spaces where you can fill in the information items listed below. The information is organized under three headings:

You should supply the information in sufficient detail that a non-specialist can understand exactly what you propose to do. If you have already prepared a proposal for a funding application, work plan, formal agreement, or similar document, you may be able to copy and paste information into the form.

All fields in the application form are mandatory. If one or more of these fields are left blank, the system will not accept the application. Please fill all fields in as accurately and completely as possible. If a field does not apply, insert the notation N/A (not applicable) in the appropriate field or space. We recommend that you prepare the written portions of your application on a word processor first, using the field headings/labels below as a template. Then copy and paste the information into the relevant fields online.

Once you have fully completed the application, simply click the submit button. The application will be sent automatically to the research coordinator(s) of the Heritage Area(s)you selected and to other Parks Canada specialists as appropriate. You will receive an automated acknowledgement that will contain the reference number that has been assigned to your application. This is the number that is used to track your application. You should use it in all correspondence with the research coordinator. If you do not receive an acknowledgement, you should contact the research coordinator associated with the Heritage Area in which you proposed to do your research.

If you have attachments that you wish to accompany the application instructions of how to send attachments are provided on the automatic acknowledgement on submission of your application. Any additional information that you wish to accompany the application but cannot be accommodated by the electronic form should be sent directly to the Research Coordinator by surface mail, facsimile, or e-mail. Please remember to quote the reference number that you were sent with your acknowledgement.

Part I -Project Background Information

1.Nature of research: Select one or more of the following:

  1. Archaeology;
  2. Natural Science;
  3. Social Science.

If your research is interdisciplinary please select the disciplines involved in your research. To select more than one hold down the <control key> and click on the name.

2. Heritage Area Name: Select the area you want to work in from the drop down menu. (Note: if you are proposing a study or survey that involves a number of Heritage Areas (e.g., across Canada), you should select "National". Then select the Heritage Areas in the "Additional Heritage Areas" field .

3. Additional Heritage Areas: If your research involves more than one Heritage Area, select any additional areas where you are proposing to work from the drop down menu. If earlier you selected "National" in the " Heritage Area Name", select the Heritage Areas proposed in your research. To select more than one hold down the <control key> and click on the name.

4. Type of application: From the drop down menu, select New or Emergency.

5. Duration: Indicate if you are requesting a Single-Year or Multi-Year permit. Please note that Archaeological Research Permits are issued annually, therefore Single Year must be selected.

6. Name of Principal Investigator (75 characters maximum): Please use the following format - Surname, First Name, Middle Initial, Preferred Salutation (i.e., Mr., Mrs., Ms., Dr.). Example: Doe, Jane P. (Dr.).

7. Address of Principal Investigator (250 characters maximum): Please use the standard postal format for your country.

8. Phone number of Principal Investigator (20 characters maximum): Please enter the following format - country code if outside Canada followed by area code, followed by the number.

9. Fax number of Principal Investigator (20 characters maximum): Please enter the following format - country code if outside Canada followed by area code, followed by the number.

10. E-mail address of Principal Investigator (50 characters maximum): Enter the e-mail address to which you want all electronic correspondence directed.

11. Principal Investigator affiliation (2000 characters maximum): Please provide the name(s) of groups affiliated with your proposed research. Affiliation refers to the groups that are directly associated with the research that you (the Principal Investigator) are proposing. This will normally include your employer (i.e., company name and/or contracting agency) and may include other partners such as Aboriginal groups or universities. Categories are to be separated by semicolons and entities within each category should be separated by commas. The following order should be used: Employer and/or contracting agency (for Parks Canada employees, indicate the Heritage Area or Service Centre); University(ies); Research Institute(s); Aboriginal Organization(s); Other Government(s); Non-government Organization(s); Other(s).

12. Contact information for the Principal Investigator while conducting fieldwork (2000 characters maximum): Please include contact name, phone number, and address.

13. Qualifications of Principal Investigator (2000 characters maximum): Please provide your level education and relevant qualifications. Once your application is complete and submitted please use the attachment feature on the confirmation of submission, to attach your CV/Resume.

14. Sponsoring Institution(s) (2000 characters maximum): Please provide the name(s) of the sponsoring institutions involved in your research. Sponsoring institution refers to organizations that are providing support (e.g., financial or in-kind) to your project. The following order should be used with categories separated by semicolons: Employer and/or contracting agency; University(ies); Research Institute(s); Aboriginal Organization(s); Other Government(s); Non-government Organization(s); Other(s).

15. Name(s), address(es), telephone no.(s), e-mail(s) of other investigator(s) (2000 characters maximum): Include here all other investigator(s) and/or field crew that will be working directly with you in the field. Please use the name, phone number and address format described above.

Part II - Project Details

16. Project title (250 characters maximum): Enter the official title of the project. The project title should briefly describe the key purpose of the project.

17. General description of study (4,000 characters maximum): A concise description of the project is to be entered. This should include the main type of research activities to be conducted (e.g., terrestrial, aquatic, underwater, survey, inventory, excavation, etc.), their purpose and goals.

18. Proposed Field Work Start Date (10 characters maximum): Please use the following format - yyyy/mm/dd.

19. Proposed Field Work End Date (10 characters maximum): Please use the following format - yyyy/mm/dd.

20. Proposed Final Report Submission Date (10 characters maximum): Please use the following format - yyyy/mm/dd.

21. Budget

  1. Project Budget: (4000 characters maximum): provide a budget outline ensuring that your main cost categories are documented.
  2. Parks Canada's contribution to Project. If there is no funding contribution please enter "0". (10 characters maximum): Enter the amount of Parks Canada funding requested or secured to support your project.
  3. Other sources. If there is no funding contribution please enter "0". (10 characters maximum): Enter the amount of funding and source of the funding provided to support your project.

22. Project Objectives (4000 characters maximum): Concisely list the project objectives in clear statements.

23. Expected project outputs (3000 characters maximum): Describe reports and publications, and their significance to the discipline of study, conservation, and/or Heritage Area management.

24. Digital data products (3000 characters maximum): List all digital data products expected to be generated out of the proposed research and analysis including data files, format types, digital maps and sketches, field notes files, digital photographs, etc. Parks Canada requires any completed social science research projects to provide a final SPSS (Statistical Package for Social Science) data file.

25. Other data products (3000 characters maximum): List all traditional data products (paper supported) expected to be generated out of the proposed research and analysis including, card files, maps, sketches, field notes, photographs, photo analysis, etc.

26. Relevance of proposed research to Parks Canada's research priorities (2000 characters maximum): It is here that the proposed research should be linked to the Heritage Area research priorities (if applicable), as well as linked to Parks Canada's mandate and priorities that can be found in Parks Canada's annual report or corporate plan.

27. Methods (including, where applicable, discipline specific methods; construction or installation plans; decommissioning plans; proposed alteration of the resource and the resource altering activities where applicable) (10,000 characters maximum): Detail the methodology to be used by the researchers. For social science projects, include target populations and sampling procedures, in addition to any draft survey instruments to be used.

28. Schedule (4000 characters maximum): Provide a detailed schedule of major field activities.

29. Study area

  1. Description of study area(s) (4,000 characters maximum): Provide a description of the study area(s) and reasons for its choice. Include location and the applicable NTS map sheet(s) 1:50,000, Heritage Areazone, and applicable project area name(s).
  2. Borden number (4000 characters maximum): This is specific to archaeological research. If the site(s) being investigated have Borden designation(s), list them. Include all sites intended to be visited. Each site should be separated by a semicolon; e.g., PpPp-##; PpPp-##; PpPp-##. For sites that have both a Borden number and a PCA site number, please list both in the appropriate field.
  3. Parks Canada archaeological site number (4000 characters maximum): This is specific to archaeological research. If the site(s) being investigated have Parks Canada site number(s), list them. Include all site(s) intended to be visited. Each site should be separated by a semicolon; e.g., #E; #E; #E. For sites that have both a Borden number and a Parks Canada site number, please list both in the appropriate field. (Max. 600 characters).

30. Collections Management:

  1. Repository, disposition and export (3000 characters maximum): For collections that are to be retained please indicate the name of the repository for the collection including institution name, address, contact name, phone number and e-mail address. For collections not retained please indicate method of disposition. If you are intending to export please indicate destination and arrangements made to carry out the export process.
  2. Care and maintenance of the collection in the field (4000 characters maximum): Please detail your strategy for conservation, transportation and storage methods for the collection while in the field.
  3. Collection conservation arrangements (post field) (4000 characters maximum): Please describe your post field conservation strategy for the collection during the tenure of your research (e.g., stabilization of composite or organic materials).
  4. Retention of collection for research (10 characters maximum): If you require the collections for research, indicate the date expected for the transfer of the collection to the identified repository. This should be on or before the expiry date of the permit. Format yyyy/mm/dd.

31. Site conservation methods (4000 characters maximum): Describe your strategy for site conservation (i.e., Archaeological Site(s) Conservation and/or Natural Site(s) Conservation).

32. Site security and protection measures (4000 characters maximum): If appropriate, outline how the site will be made secure during field investigations during both on and off-work hours. Please note that all researchers are required to adhere to the Canada Labour Code - Part II Occupational Health and Safety and the Parks Canada Occupational Health and Safety Policy while conducting fieldwork on lands administered by Parks Canada.

33. Health and Safety Concerns (2000 characters maximum): Indicate all plans to address health and safety issues and concerns for the personnel and the public. Please note that all researchers are required to adhere to the Canada Labour Code - Part II Occupational Health and Safety and the Parks Canada Occupational Health and Safety Policy while conducting fieldwork on lands administered by Parks Canada.

34. Special Access Requirements (2000 characters maximum): Indicate any special access requirements anticipated for your project (e.g., aircraft landing permission, use of closed roads, use of motorized equipment, etc.) Note that some special access situations may require authorization. The Research Coordinator will be able to help you determine what is required.

35. Potential adverse effects of project activities, and mitigation measures (10,000 characters maximum): Outline the nature and extent of disturbances to the natural environment, cultural resources, Heritage Area residents and/or visiting public you expect this project to create (e.g., test holes, sampling live vegetation, collection of materials (type and quantities), animal disturbance or manipulation, rare/sensitive resources affected, aesthetic impacts, and potential public concerns). Also outline any methods proposed to eliminate or minimize the effects described.

36. Will the study affect a species listed in Schedule 1 of the Species at Risk Act as extirpated, endangered or threatened, its critical habitat or the residences of its individuals? See the list. Please select yes or no.

37. Where one or more of these species may be involved or affected, elaborate on the following:

  1. Outline all reasonable alternatives that were considered (alternatives to the research as well as alternative methods of carrying the research out) in order to reduce the impact on the species (its individuals, the residences of its individuals, or the critical habitat of the species) (2000 characters maximum): Include a brief explanation of why the chosen option was considered the best solution for the species and why the other alternatives are not appropriate or are less favored options for the species.
  2. Outline all feasible measures that will be taken to minimize the impact of the activity on the species (its individuals, the residences of the individuals or the critical habitat of the species) (2000 characters maximum):
  3. Identify any population-level impact that the research may have on the species (such as a decrease in survival rates of one or more life stages) and explain briefly how the benefits gained from the research outweigh any risk of jeopardizing the survival or recovery of the species by the research (2000 characters maximum)

38. Potential for disturbance to:

  1. Traditional uses of the heritage area : Select yes or no. If yes, describe the nature of the disturbance (2000 characters maximum).
  2. The visiting public: Select yes or no. If yes, describe the nature of the disturbance(s) (2000 characters maximum).
  3. Park residents: Select yes or no. If yes, describe the nature of the disturbance(s) (2000 characters maximum).

39. What Parks Canada assistance is required or has been secured?

  1. Funding: select yes or no. If yes, provide a description and amounts (2000 characters maximum).
  2. Logistical: select yes or no. If yes describe the logistical support required (2000 characters maximum).
  3. Data: select yes or no. If yes, describe the data required (2000 characters maximum).
  4. Special Requests (2000 characters maximum): Describe any requested support required or provided that does not fall into categories a to c)

Part III - Reviews and/or Consultations Required

40. Peer Review (2000 characters maximum): Provide existing peer reviews or the names of 2 professionals in the field to whom the research proposal could be referred by Parks Canada This is not applicable for archaeological research as all permits are internally reviewed by archaeologist(s).

41. Proposals to inform Heritage Area visitors or local communities about the project and its results (2000 characters maximum): Describe all communications as well as scheduled community presentations, etc. proposed.

42. Consultations Conducted (2000 characters maximum): (as required under a comprehensive land claim, cooperative management or other contractual agreement with Aboriginal groups and/or stakeholders. Note: Certain agreements establish an obligation to consult to which Parks Canada is bound. Or, in certain cases, Parks Canada may have a common law duty to consult with Aboriginal groups in respect of a proposed activity. Consultation may be required before Parks Canada can issue, amend or cancel a permit). Contact the Research Coordinator before filling out this section (Note: It is Parks Canada's responsibility to consult). List all consultations carried out on your proposed research to date.

43. Aboriginal and/or Stakeholder(s) Reviews

  1. Aboriginal and/or Stakeholder(s) Reviews Conducted?: (as required under a comprehensive land claim, cooperative management or other contractual agreement with Aboriginal groups and/or stakeholders. Note: Certain agreements establish a review process to which Parks Canada is bound. Depending upon the agreement the permit application may have to be reviewed before Parks Canada can issue, amend or cancel a permit). Contact the Research Coordinator before filling out sections 43a to 43c. Select Yes, No, or N/A
  2. Application sent? (Note: It is Parks Canada’s responsibility to send the application): Select Yes or No.
  3. If yes, name the body responsible for the review, and indicate the permit or authorization number if applicable (50 characters maximum): : If more than one review was necessary, list the bodies responsible for the reviews, and the permit or authorization number of each separated by semicolons.

44. Additional Authorizations, Permits, and/or licenses (2000 characters maximum): If known, indicate any additional government (or other) authorizations, permits, and/or licenses that are required. If already obtained, indicate the type of authorization(s) and the reference number(s).

45. Ethical Committee Review for research involving human subjects

  1. Reviewed by Ethical Committee for research involving human subjects?:Select yes, no, or N/A.
  2. If yes, describe recommendations received from the review committee (2000 characters maximum): Note that 'Ethical Committee' applies only to research projects that involve collecting information on human subjects.

Part IV Animal Care

46. Animal Care Committee

  1. Reviewed by Animal Care Committee: select yes, no, or N/A If yes, send an electronic copy of the complete approved protocol and approval letter from the Animal Care Committee that reviewed the project to the appropriate Research Coordinator. If No, the following questions must be addressed. (For further information and guidelines please consult the Canadian Council on Animal Cares “Guidelines on the care and use of wildlife
    Projects that do not involve direct capture or do not subject terrestrial vertebrates (free-ranging mammals, bird, amphibians, and reptiles) to prolonged stress, do not require ACC approval. Examples include breeding bird counts, point counts, aerial census, DNA monitoring and photo stations. The Parks Canada Animal Care Task Force or another institutional ACC must approve any project that involves capture or prolonged stress prior to commencement.
  2. How many animals will be used to meet the requirements of the study including species, sex, and age? These numbers must be justified using power analysis or other statistical method. (2000 characters maximum): These numbers must be justified using power analysis or an other statistical method. Provide details of expected number of captures broken down by sex and age if possible. Some justification of why this number of animals is required must be provided. The number of animals to be captured or handled cannot simply be based on financial constraints such as how many radio-collars can be purchased with available funds, but should be justified on how many animals are required to answer the questions being asked in a valid scientific fashion.
  3. Provide a detailed description of all planned animal handling activities including what will happen to subject animals from start to finish; how animals will be captured, restrained, transported and monitored; details of any chemical immobilization including drug dosages, suppliers, reversal agents, and what measures will be taken to ensure drug residues do not enter the human food chain; identify who will perform each procedure, and how they are qualified to do so (include CV's or resumes as attachments e-mail to the appropriate Research Coordinator) (3000 characters maximum): Parameters such as maximum chase and haze times should be included if capturing animals by helicopter, frequency of trap checking if using restraining traps, ambient temperature range when captures will not occur, and any other detail pertinent to animal handling need to be included in this section. Also describe the frequency of any physiological monitoring that will take place to ensure the safety and well-being of captured animals (e.g. temperature, pulse, oxygen saturation). Fully describe any measures in place to deal with complications of capture or immobilization if applicable (e.g. reversal drugs for overdose, first aid equipment for cuts and lacerations) or to reduce the chance of capturing non-target animals (different species or age classes). Measures to ensure human as well as animal safety should be incorporated into this section. Also include information on how any biological sampling (blood, tissue samples) is to be carried out.
  4. If animal holding is required (>4 hours), please specify details of holding plan including diet, monitoring, and facility design (2000 characters maximum): Provide details that relate to holding of animals for recovery or translocation purposes. Explain what holding facilities will be used and for how long and how animals will be cared for while in confinement. Include drawings or sketches of holding facilities if applicable.
  5. If animals will be marked in any way, provide details of permanent or semi-permanent marking to be used (2000 characters maximum): Provide details including radio-collar weights, PIT tag size, ear tag size, and maximum or minimum size of animal that will be marked or collared, if applicable. Also describe whether or not marking procedures will be temporary or permanent or if measures will be taken to remove markings in the future (e.g. rot-off inserts in collars). Describe how chemically immobilized animals will be marked to ensure that drug residues do not enter the human food chain (e.g. ear tags with callback number).
  6. Describe, in detail, any surgery upon animals proposed in this study and qualifications and training of individuals performing surgeries (2000 characters maximum): Details of proposed surgery should include detailed surgical methods, surgical site preparation (disinfection), implant and instrument sterilization, estimated length of surgery, and analgesics to be used. Include estimated time that animals will be recovered before being released back into the wild and if post release monitoring will take place.
  7. Specify methods of euthanasia and carcass disposal that will be available in the field and their appropriateness for use in the species being studied as well as potential non-target animals (1500 characters maximum): An appropriate method of euthanasia for both target and potential non-target species must be available in the field in case of severe accidental injury or unanticipated severe pain or distress. Acceptable methods of euthanasia for wildlife are described in the Canadian Council on Animal Care (CCAC) Guidelines on the care and use of: wildlife (see weblink under CCAC Category of Invasiveness below) and by the American Veterinary Medical Association.
  8. Specify any possible replacement, refinement and/or reduction alternatives that were explored or utilized for this study, and justification if these are not to be employed, or a description of efforts to find such alternatives (1500 characters maximum): Describe efforts to find alternatives to using wild animals for research or methods that are being utilized to reduce the number of wild animals required for the study. If there are none, justify why wild animals are necessary for this research and what consideration has been given to the use of alternative methods that do not involve the use of live animals.
  9. CCAC Category of Invasiveness select one from A,B,C,D or E: Refer to Appendix D in the CCAC Guidelines on the care and use of: wildlife  Most projects involving capture and handling of wild animals are classified as "D" Category of Invasiveness.
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