2

6

3

11

36,297

433,390

215,383

685,070

7,259

86,678

43,077

137,014

4,719

56,341

28,000

89,059

48,275

576,408

286,459

911,143

12,500

37,500

18,750

68,750

17,637

156,559

243,418

417,614

30,000

30,000

135,000

135,000

165,137

224,059

262,168

651,364

213,412

800,467

548,627

1,562,506

The FTE for the CAEE is included in the table but not the salary, and associated benefit and accommodations costs, which are administered centrally for all executive level employees in the Agency. Table does not include carry forward amounts from 2007-2008 that were not yet allocated.

Description and survey*

Develop description and survey of the corporate management control framework for finance & administration

Y

Jan 08

May 08

June 08

Sept 08

This project was delayed by approximately 7 months in order to respond to other unplanned projects requested by management

Assurance

Audits related to contracting, travel claims; accounts payable, revenue, inventory, and financial coding

National Parks Directorate

Y

Dec 07

Feb 08

Jan 08

Sept 08

DG East

Y

Oct 07

Nov 07

April 08

Sept 08

Offices of DG North & West

Y

Nov 07

Dec 07

May 08

Sept 08

Description and Survey

Develop description and survey of major IT governance, risks and controls related to systems, information continuity, system application controls/security, system integration and systems under development

Y

April 08

Oct. 08

Dec. 08

March 09

Project completion is delayed approximately 1 year due to taking substantial more time than anticipated to develop and award a contract to complete the work (i.e., not awarded until March 2008).

Description and Survey

Description and survey of information management and privacy governance, risks and controls

Y

June 08

Nov 08

Jan 08

March 09

Project completion is delayed approximately 1 year. Originally it was expected that this project would be combined with the IT/IS project. Due to the scope and scale of that project it was decided to postpone the IM component until 2008-2009.

Follow-up

Follow up audit on progress in implementation of management responses to the finance and administrative management audit of Northern Ontario FU.

Y

Dec 07

March 08

May 08

Sept 08

The fieldwork scheduled for January 08 was postponed to March 08 to accommodate field unit operations. Changes in field unit management have delayed the final debriefing on audit results until end of May, 2008

Description and Survey

Initiated in response to risks identified by AG.

N

Dec. 08

Feb. 08

May 08

Sept 08

The project was not scheduled in the 2007-2008 Plan but will be delivered on time.

* Description and survey refers to documenting governance, controls and risk management mechanisms related to the element in order to identify future areas within the element for audit work
** Approval dates by the internal audit committee are tentative, as the new external committee has not yet met to plan its Agenda for the year

Evaluation

This evaluation focuses on whether relevant assets are acquired and maintained and whether performance with respect to investment, compliance regimes and other program goals are met.

Y

May 06

March 08

June 08

Sept 08

The project has been delayed by six months as a result of difficulties in obtaining and reconciling key information on the number, value and condition of assets and in documenting prioritization and planning process.

Description and Framework*

A description of the framework and objectives for highway management and the systems in place to monitor relevance and performance as a basis for identifying future evaluation work.

Y

Jan 08

Sept 08

Nov 08

Jan. 09

The project is delayed by six months as a result of delays to the asset management project and to respond to management requests to focus on other evaluation work.

Description and Framework

A description of the Agency's learning strategy and objectives with a plan to evaluate objective achievement in the long term.

Y

Jan 07

Oct 08

Nov 08

Sept 08

The report was tabled December 12^th 07 for approval but sent back for revisions and review by the Agency Human Resource Committee prior to re-tabling. Currently the Agency is in the process of developing a new learning policy and guidelines and developing a performance framework and HR dashboard that will include elements related to learning. Farther work on this project is postponed until these elements of the framework are in place.

* Description and framework refers to describing the elements of a program or sub activity, its logic and systems for monitoring relevance and performance to support future evaluation projects.

Values Based Leadership

PSV-1 to 5

Audit

Corporate Performance Framework

G-3

Effective Corporate Management Structures

G-1, 2, 5, 6

Organizational Structure and Accountability,

AC-1 to 3

Management Planning and Public Consultation

G-4, 5

Business Planning

G-4

Collaborative Arrangements and Managing With Others

AC-4

Description and Survey

Analysis to support policy and program design

PP-1 to 3

Performance/results

RP 1 to 3

Management of change, knowledge and talent management

PPL-6, LICM-1-4

Description and Survey

Risk Management Policies and Practices

RM-1 to 8

Review Level Work

Sustainable HR Policies and HR Planning

PPL-1, 7

Description and Survey

Classification, Recruitment, Hiring and Promotion

PPL-2, 3

Occupational Health and Safety

Individual Performance

PPL-5 RP-4

Internal Communications

PPL-8

Official Languages (Internal And External Service Delivery)

Labour Relations/Conflict Resolution

Information Management and Privacy

Description and Survey

Systems under development

ST-21

Description and Survey

Systems and information continuity

ST-19

System application controls/security

ST-11

New System Integration/Connectivity

Asset Management

ST-8, 9

Fleet Vehicle /Vessel Audit

Project Management

Realty Services (Land Management)

Security and Business Continuity

Description and Survey

Transfer Payments

Pay and Benefits Administration

Description and Survey Overtime System

Follow-up of Pay and Benefits Audit (including overtime)

Financial Planning and Budgeting

ST-1 to 4

Description and Survey National Level Management Control Framework

Financial and Administrative Control Audits

• Fire Management Emergency Funds
• National Level Revenue Management
• West Quebec FU Follow-up Audit

Financial Management Policies

ST-5, 6

Transaction Processing

ST-10, 12, 13

Financial Monitoring

ST-14, 16-17, 20

Financial Reporting

ST-18, 20

Contract Management

ST-22

Other Expenditures (Hospitality, Travel, Taxis, Vehicle Rentals, AMEX, Conferences, Memberships)

Fees i.e., entry, camping, recreational services

Other Revenue

Assurance

Examining the Agency's policies and procedures to assess the effectiveness of core controls related to values and ethics to support the external audit committee in its oversight responsibilities.

N

Dec. 08

Feb 09

March 09

April 09

400

Description and survey

Document the types and range of the collaborative arrangements within the Agency and associated risks in controls to assist in planning future audit work

Y

June 08

March 09

April 09

600

$5K

Description and Survey

Document HR policies, plans and processes assess alignment with strategic plan and business plans, mechanisms for assessing compliance and renewing policies and plans.

Y

Dec. 08

May 09

Sept 09

600

Description and Survey

Document information management and privacy governance, risks and controls to plan future audit work

Y

June 08

Dec 08

March 09

April 09

700

Description and Survey

Document major IT governance, risks and controls related to systems, information continuity, system application controls/security, system integration and systems under development. A risk-based audit plan is to be delivered.

Y

April 08

Sept 08

Dec 08

Jan. 09

1100

$140K

Assurance

As a result of audits of financial controls it was decided to conduct assurance work on the controls and practices related to Parks Canada's fleet estimated to include over 1600 vehicles and vessels with an approximate value of $36M.

N

April 08

Sept 08

Dec 08

Jan. 09

1100

$25K

Description and Survey

Document the corporate management control framework for finance & administration processes to assist in providing an annual holistic opinion on the state of governance, risk management and control and to help identify future audit projects

Y

Jan 08

May 08

June 08

Sept 08

100

Assurance

Revenue Management
Based on its findings of previous field unit level finance and administrative audits it is proposed to conduct a national level audit of revenue management focusing on risks related to cash management and segregation of duties to ensure the completeness and accuracy of data.

Y

June 08

Dec 08

March 09

April 09

1100

$25K

Fire Management Emergency Funds
The National Parks Act mandates the Agency to provide fire protection in the national parks for structural and wildfires. Over the years, Parks' financial constraints requested supplementary funding from TB to cover the costs of the program. This project is conducted as a routine audit required by the TB Submission.

Y

April 08

Sept 08

Dec 08

Jan 09

1100

$5-10K

Follow up Audit
Follow up audit on progress in implementation of management responses to the financial and administrative audit of Western Quebec FU.

N

Aug 08

Sept 08

Dec 08

Jan 09

400

$3K

* Approximate hours reflect required effort within the fiscal year. Projects that extend beyond a fiscal year will require more effort than shown in the table. Staff or consultants may perform the work. O&M required includes costs of professional services and/or costs of staff travel.

National Park Establishment and Expansion

14,239

National Historic Sites Designation (Persons, Places, Events)

4,753

National Marine Conservation Area Establishment

82

Other Heritage Places Designations

1,415

National Parks Conservation

126,985

Species at Risk

National Historic Sites Conservation

49,763

National Marine Conservations Areas Sustainability

1,466

Other Heritage Places Conservation

15,775

National Historic Sites Cost-Sharing

Commercial Heritage Properties Incentive Fund

Historic Places Initiative

Outreach Education and Agency Communications

Engagement

Marketing and Promotion

14,316

National Parks Interpretation

24,884

National Historic Sites Interpretation

43,902

National Marine Conservation Areas Interpretation

943

National Parks Visitor Activities and Services

116,884

Public Safety

National Historic Sites Visitor Activities and Services

51,606

National Marine Conservation Areas Visitor Activities and Services

972

Townsite Management

12,715

Through Highways Management

75,145

Through Waterways Management

9,125

Evaluation

This evaluation focuses on whether relevant assets are acquired and maintained and whether performance with respect to investment, compliance regimes and other program goals are met.

Y

May 06

March 08

June 08

Sept 08

100

Description and Framework

A description of the program sub-activity and objectives for and the systems in place to monitor relevance and performance as a basis for a subsequent evaluation.

Y

Jan 08

Sept 08

Nov 08

Jan. 09

800

$25K

Description and Framework

A description of the program sub-activity and objectives and the systems in place to monitor relevance and performance as a basis for a subsequent evaluation

N

June 08

March 09

June 09

Sept 09

2600

$150K

* Approximate hours reflect required effort. Projects that extend beyond a fiscal year will require more effort than shown in the table. Staff or consultants may perform the work. O&M required includes costs of professional services and/or costs of staff travel.

2

6

3

11

3,450

10,350

5,175

18,975

110

978

1,521

2,610

3,560

11,328

6,696

21,585

-2,933

-3,399

-2,009

-6,267

-430

-430

-860

-175

-175

-350

-400

-400

-800

-600

-600

-1,200

*

6,638

3,395

10,033

5.5

1.5

* Approximately 626 hours of project capacity in CAEE's Office were assigned equally to audit and evaluation.

1

Public Service Values

1

Values Based Leadership, values and ethics are established, understood, communicated, effective and monitored

19

PSV-1 to 5

2

Governance

2

Corporate Performance Framework (Consistency of strategic objective and PAA with mandate, clarity and measurability of outcomes, alignment of PAA with outcomes)

2, 13

G-3

3

3

Effective Corporate Management Structures (e.g., Ex. Board, Finance and HR Committees, Min Roundtable, other governance mechanisms)

1

G-1, 2, 5, 6

4

3

Organizational Structure and Accountability, Authority, Responsibility - Clear, Communicated And Understood

14, 15

AC-1 to 3

5

3

Management Planning And Public Consultation (Integration with corporate planning, enables effective allocation of resources, alignment of activities to outcomes, clarity of results and management of accountabilities)

4

G-4, 5

6

3

Business Planning: Integration with corporate and management planning, resource allocation to achieve results, clarity of results, adequate financial and non-financial information).

5,6,8

G-4

7

3

Collaborative Arrangements And Managing With Others (Engagement of Third Parties in Delivery of Mandate)

9-11

AC-4

8

Policy and Programs

5

Analysis to support policy and program design: Quality, adequacy, soundness of analysis, resourcing, approach for monitoring

16-17

PP-1 to 3

9

Results and Performance

7

Performance/results: at the organizational/program level tracked/monitored against expectations, reported, corrective action taken

12

RP 1 to 3

10

Change Management

8

Management of change, knowledge and talent management, developing employee skills and rewards and sanctions

23

PPL-6, LICM-1-4

11

Risk Management

9

Risk Management Policies And Practices (Risk management process and risk mitigation strategies established, Informs the Corporate Plan, Formally Articulated)

18

RM-1 to 8

12

People

10, 11, 21

Sustainable HR Policies And HR Planning, aligned, integrated with other planning

20

PPL-1, 7

13

Classification, Recruitment, Hiring and Promotion, Design and Fairness

21

PPL-2, 3

14

Occupational Health And Safety

22

15

Individual Performance Linked to business performance, assessment of individual performance, performance linked to staff evaluations

24

PPL-5 RP-4

16

Internal Communications

25

PPL-8

17

Official Languages (Internal And External Service Delivery)

26

18

Labour Relations/Conflict Resolution

27

19

Stewardship

12

Information Management And Privacy (Governance, management of information; Administration/Compliance Privacy Act and ATIP)

28

20

13

Systems under development

29

ST-21

21

Systems and information continuity

30

ST-19

22

System application controls/security

31

ST-11

23

New System Integration/Connectivity

32

24

14

Asset Management

33

ST-8, 9

25

15

Project Management

NA

26

14

Realty Services (Land Management)

35

27

19

Security and Business Continuity

34, 36

28

Transfer Payments

37

29

Pay And Benefits Administration

38

30

17

Financial Planning and Budgeting (Budgets linked to objectives, clear process, timely allocation, challenge to assumptions, monitoring forecasts

40, 41

ST-1 to 4

31

Financial Management Policies (Established, communicated, compliance, monitored)

43, 44

ST-5, 6

32

Transaction Processing (Recording is accurate, timely, information is maintained, safeguarded, backed-up, adequate segregation of duties)

45, 47, 48

ST-10, 12, 13

33

Monitoring (Verification of assets and records, analysis of variance, comparison of results achieved against expectations, reallocation of resources)

46

ST-14, 16, 17, 20

34

Reporting (Financial information reviewed, approved, communicated internally and externally)

ST-18, 20

35

16

Contract Management

49

ST-22

36

Other Expenditures (Hospitality, Travel, Taxis, Vehicle Rentals, AMEX, Conferences, Memberships)

50-56

37

Revenue From Fees i.e., entry, camping, recreational services

57

38

Other Revenue: Staff housing, Business Licenses, Other Rights and Privileges

58-60

1

National Park Establishment and Expansion

14,239

1

1-2

2

National Historic Sites Designation (Persons, Places, Events)

4,753

2

3

3

National Marine Conservation Area Establishment

82

6

1

4

Other Heritage Places Designations

1,415

5

4

5

National Parks Conservation

126,985

3

5-10

6

Species at Risk

7

National Historic Sites Conservation

49,763

4

11-13

8

National Marine Conservations Areas Sustainability

1,466

6

5-10

9

Other Heritage Places Conservation

15,775

5

14

10

National Historic Sites Cost-Sharing

11

Commercial Heritage Properties Incentive Fund

12

Historic Places Initiative

13

Outreach Education and Agency Communications

11

15-16

14

Engagement

15

Marketing and Promotion

14,316

7

17-18

16

National Parks Interpretation

24,884

8

22

17

National Parks Visitor Activities and Services

43,902

19-21

18

Public Safety

943

9

23

19

National Historic Sites Interpretation

116,884

10

22

20

National Historic Sites Visitor Activities and Services

19-21

21

National Marine Conservation Areas Interpretation

51,606

6

22

22

National Marine Conservation Areas Visitor Activities and Services

972

19-21

23

Townsite Management

12,715

12

24-25

24

Through Highways Management

75,145

13

26

25

Through Waterways Management

9,125

14

27

13

Risk Management Policies and Practices

7.14

16

-0.78

27

Asset Management

8.57

13

-0.48

7

Collaborative Arrangements and Managing With Others

6.19

19.25

-0.27

21

Information Management and Privacy

6.67

14

-0.27

26

New System Integration/Connectivity

4.76

7

-0.14

28

Project Management

NA

10

-0.10

12

Management Of Change, Knowledge and Talent Management,

5.24

17

-0.07

23

Systems Under Development

5.71

8

-0.03

14

Sustainable HR Policies and HR Planning

6.19

14.75

0.12

30

Security And Business Continuity

5.00

7

0.14

46

Contract Management

8.1

17

0.19

29

Realty Services (Land Management)

5.24

10

0.23

9

Analysis to Support Policy and Program Design

6.67

13.75

0.24

25

System Application Controls/Security

4.76

6

0.33

5

Management Planning and Public Consultation

3.33

16.5

0.35

41

Financial Monitoring

4.29

15

0.52

4

Organizational Structure and Accountability,

3.81

17

0.57

51

Other Revenue: Staff Housing, Business Licences, Other Rights and Privileges

1.74

9

0.58

1

Values Based Leadership,

4.76

19.5

0.62

24

Systems and Information Continuity

5.71

6

0.63

34

Financial Planning, Budgeting, Forecasting

3.8

16

0.66

11

Performance Tracking, Reporting, Responding

9.52

18.75

0.69

15

Classification, Recruitment, Hiring And Promotion

5.71

16.5

0.74

49

Other Revenue

4.13

16

0.77

18

Internal Communications

3.81

14.25

0.79

3

Effective Corporate Management Structures

4.76

16.25

0.85

6

Business Planning

4.28

18

0.85

17

Individual Performance Assessment

4.76

13.5

0.89

50

Revenue From Fees

8.57

11

1.00

19

Official Languages (Internal And External Service Delivery)

2.86

15.75

1.03

32

Pay and Benefits Administration

2.86

13

1.04

45

Financial Reporting

NA

18

1.08

38

Financial Transaction Processing

3.01

16

1.13

2

Corporate Performance Framework

2.62

18.75

1.20

31

Transfer Payments

2.86

6

1.21

36

Financial Management Policies

3.1

17

1.21

20

Labour Relations/Conflict Resolution

1.43

12.75

1.22

16

Occupational Health and Safety

5.71

15

1.33

1

National Park Establishment and Expansion

14,239.10

5.56

11

0.64

2

National Historic Sites Designation (Persons, Places, Events)

4,752.60

2.22

14.5

0.91

3

National Marine Conservation Area Establishment

82.00

6.11*

9.75

0.46

4

Other Heritage Places Designations

1,414.90

5.00*

14

0.43

5

National Parks Conservation

126,984.50

9.44

12.75

0.20

6

Species at Risk

10

0.60

7

National Historic Sites Conservation

49,763.40

6.81

17

0.41

8

National Marine Conservations Areas Sustainability

1,466.20

6.11*

7

-0.04

9

Other Heritage Places Conservation

15,775.10

5.00*

10

National Historic Sites Cost-Sharing

8

-0.09

11

Commercial Heritage Properties Incentive Fund

9

0.53

12

Historic Places Initiative

8.25

0.70

13

Outreach Education and Agency Communications

4.44*

15.25

0.18

14

Engagement

13.25

0.17

15

Marketing and Promotion

14,316.10

6.67

13

0.35

16

National Parks Interpretation

24,883.80

6.11

11.75

0.87

17

National Parks Visitor Activities and Services

116,884.40

10.5

0.69

18

Public Safety

5.56

0.60

19

National Historic Sites Interpretation

43,901.50

5.56

11.75

0.50

20

National Historic Sites Visitor Activities and Services

51,605.90

10.5

0.50

21

National Marine Conservation Areas Interpretation

942.60

6.11

6

0.25

22

National Marine Conservation Areas Visitor Activities and Services

972.10

5

0.30

23

Townsite Management

12,715.40

2.22

7

0.93

24

Through Highways Management

75,145.40

7.78

9

-0.06

25

Through Waterways Management

9,124.80

6.11

7

0.50

* Other heritage places establishment and conservation received one rating in 2007 that is shown separately against the two sub activities. Marine Conservation Area establishment, sustainability and visitor experience received one rating in 2007 shown against each sub-activity.
* Corporate Service costs are proportionally allocated to program activity based on fund centres.